Project Assistant

ABOUT TEMENOS

Temenos powers a world of banking that creates opportunities for billions of people and businesses everywhere. We have been doing this for over 30 years through the pioneering spirit of our Temenosians who are passionate about making banking better, together.

We serve over 3000 clients from the largest to challengers and community banks in 150+ countries. We collaborate with clients to build new banking services and state-of-the-art customer experiences on our open banking platform, helping them operate more sustainably.

At Temenos, we have an open-minded and inclusive culture, where everyone has the power to create their own destiny and make a positive contribution to the world of banking and society.

VALUES

Care about transforming the Banking landscape.

Commit to being part of an exciting culture and product evolving within the financial industry.

Collaborate effectively and proactively with teams within or outside Temenos.

Challenge yourself to be ambitious and achieve your individual as well as the company targets.

ABOUT TEAM:

Project Administrator III plays a critical role in Operations and Enablement Team by providing advanced project coordination, governance support, and execution rigor.

This role operates with a high degree of autonomy, supports multiple transformation initiatives or complex workstreams, and acts as a trusted operational partner to Portfolio Owners, ART Owners and senior stakeholders—ensuring delivery discipline, transparency, and continuous improvement

RESPONSIBILITIES:

Project & Program Support

• Provide end-to-end administrative and operational support to business transformation programs and process improvement initiatives.
• Coordinate project plans, milestones, deliverables, dependencies, and critical path tracking across multiple workstreams.
• Maintain and govern core project artefacts including plans, RAID logs, status reports, action trackers, and decision logs.
• Support preparation and execution of SteerCo, governance forums, and milestone reviews, including tracking approvals and outcomes.

Governance, Reporting & Controls

• Drive consistency and adherence to enterprise governance standards, PMO/Change frameworks, and quality gates.
• Produce high-quality, executive-ready reporting covering status, risks, dependencies, financials (where applicable), and key decisions.
• Track compliance to defined processes, policies, and transformation guardrails, escalating deviations proactively.
• Support audits, reviews, and assurance activities by ensuring accurate, traceable documentation.

Stakeholder & Communication Management

• Act as a primary coordination point between business, technology, operations, and external partners.
• Manage communication cadence—meeting schedules, agendas, minutes, follow-ups, and action closures.
• Ensure clarity of ownership by tracking responsibilities, timelines, and dependencies across stakeholders.
• Support change and adoption activities by coordinating communications, training artefacts, and rollout readiness.

REQUIRED SKILLS:

• BE/BTech/MCA candidates with 12 to 15 years’ of experience in Advanced project administration and coordination, with minimum 5 years of project management experience
• Strong governance, documentation, and reporting skills with excellent attention to detail with an execution mindset
• Proficiency in project and collaboration tools (e.g., Jira Align, Jira, Confluence, PowerBI, Excel, PowerPoint)
• Exposure to AI-enabled enterprise tools (e.g., analytics platforms, reporting tools, collaboration or planning tools with AI features).
• Ability to support adoption of AI-assisted tools used for: Project reporting and insights, Documentation and knowledge management, Planning, prioritization, or dependency tracking
• Business & Behavioral competencies : Strong Stakeholder Management, Structured problem-solving & risk awareness, Ability to synthesize large volumes of information into concise insights, High ownership, accountability, and proactive mindset and Comfort working in matrixed, global environments

SOME OF OUR BENEFITS include:

• Maternity leave : Transition back with 3 days per week in the first month and 4 days per week in the second month
• Civil Partnership : 1 week of paid leave if you're getting married. This covers marriages and civil partnerships, including same sex/civil partnership
• Family care : 4 weeks of paid family care leave
• Recharge days : 4 days per year to use when you need to physically or mentally needed to recharge
• Study leaves : 2 weeks of paid leave each year for study or personal development

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